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Price Levels in QuickBooks

Price levels let you set custom pricing for different customers or jobs. Once you create a price level and associate it with one or more customers or jobs, each time you create an invoice, estimate, sales receipt, sales order or credit memo for those customers or jobs, QuickBooks automatically pulls up the correct custom price for a customer or job. You create price levels, then use them on sales forms to adjust the price of an item. You can also manually adjust the prices while creating a sales form.

Please Note: Price levels associated with customers are automatically used for billable time and reimbursable mileage items. They are not automatically used for reimbursable items and expenses from purchase transactions or invoices created from estimates.

Fixed percentage price levels let you increase or decrease prices of all items for a particular customer or job by a fixed percentage. For example, you might use a fixed percentage price level for a customer who gets a 10% discount on all the products and services you offer. You can choose to round sales prices up to the next whole dollar by setting this Company preference when you use fixed percentage price levels.

Per item price levels let you set custom prices for items that are associated with different customers or jobs. For example, you might use a per item price level for your preferred customers who are charged $8 for product A (regularly priced at $10), $5 for product B (regularly priced at $5.50), and your standard price for product C. In another example, you might have a specific customer you agreed to charge $50 per hour for research time (regularly priced at $70) and $30 per hour for administrative time (regularly priced a $35 per hour).

Please Note: Per Item price levels are only available if you have QuickBooks Premier or Enterprise editions.


Give us a call if you need assistance with setting up your custom price levels!

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2 Responses to Price Levels in QuickBooks

  1. Carolyn says:

    I’m using Quickbooks Premier 2013 with the Contractor version.

    I have a per-item price level I’ll call “Special”. Special has prices for about 1000 of the 1800 items I sell.

    If I add new products to my list, how do I update my “Special” price level to include them?


    • Ashley Wallace says:

      Dear Carolyn,
      Thank you for the question. To edit any of your price levels to include new items, First make sure to create the new item in the item list. Then go to Lists>Price Level List. Right click on the price level you want to fix and choose “edit price level”. You will find the new item(s) already listed in the price level. Just find the item and enter in the custom price and then click ok when finished.

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